• Congratulations to Professor Richard Clayman, 2016 Part-Time Professor of the Year!
  • Would you like to improve your skills in the classroom? The TLSS offers lectures, workshops and consultations designed to help you innovate in your teaching methods.

Important Information: Hiring Report, Announcements, Upcoming Events, and More!

Welcome!

As the new academic year begins, the Association wishes you the best of luck with your courses and your other scholarly activities. Be sure to continue reading our Newsletters and emails to remain up to date about important deadlines, benefits, upcoming meetings, and events. For more information on the Association of Part-Time Professors, take a regular look at our website.
 

Deadlines

Keeping Track of Your Seniority Points - September 15, 2015

The Seniority List was published by the University in July 2015. The points on the website are up-to-date as of July 2015, so any courses ending after July are not included. As well, the points collected for the 2014-15 academic year are not recorded.

If you have not already done so, verify the list to ensure that your seniority points match the report. In case of error, please send a notice of disagreement that includes your name, employee number, uOttawa email address, and contact information to [email protected] no later than September 15, 2015. Please also include a record of your courses taught, and cc the Association when you send it
 
To view the Seniority List, please visit the Human Resources website under “Printable versions.”
 
Publication of Fall 2015 Hiring Report – September 30, 2015

The University will publish the Fall 2015 Hiring Report on September 30th 2015. It will be available here.
 
If you applied unsuccessfully for a course, you can review the report and the successful candidate’s category and seniority points. If you believe that the hiring process was not respected, you can contact the Association by replying to this email or by visiting the “Contact Us” page.
 
You have until the end of October 2015 to file a complaint.
 
Deadline to apply for the Tuition Fee Credit – September 30 2015

If you wish to apply for the Tuition Fee Credit Plan, you have until September 30, 2015 to do so.
 
The Tuition Fee Credit Plan reimburses a portion of a student’s tuition fees if registered at uOttawa, and if the student is the child or the spouse of a Part-Time Professor. If the Part-Time Professor is a part-time student at uOttawa, they may apply for the credit.
 
To apply, go to HR’s Infodesk, located in Tabaret Hall, room 019, and complete the application form. 
 
For more information, please visit our website.
 
Medical Plan – Opt In Before September 30 2015

Members holding appointments during the Fall 2015 session, may opt into the medical plan at the time of appointment for a period of twelve months. The deadline to opt into the plan for this session is September 30 2015.
 
To opt into the medical plan, contact Human Resources at 613-562-5832 or [email protected] before September 30 2015. For more information on the medical plan through Manulife, please visit our website or the Human Resources website.
 
Pension Plan

APTPUO members, who have worked during the previous calendar year, have access to the University’s Pension Plan.
 
To enroll in the plan, contact Human Resources directly at 613-562-5832 or [email protected] or visit HR’s Infodesk, located in Tabaret Hall, room 019.
 
There is no deadline to enroll in the plan. However, the Association strongly encourages members to enroll at the beginning of the session to avoid having to pay all contributions at once later in the semester.
 
Part-Time Professor of the Year Award 2015 – Deadline to apply is October 16, 2015

In partnership with the University of Ottawa and the Alumni Association, the Association of Part-Time Professors is opening nominations for the Part-Time Professor of the Year Award 2015.
 
The deadline to submit candidates is Friday, October 16, 2015. All submissions must be handed in at the APTPUO Office (University Center, Room 124).
 
For more information on the Part-Time Professor of the Year Award, please visit our website.
 

Important Information

Employee Cards

Your employee card gives you access to the services at the University (library, gym, etc.). It also gives you access to discounts through the Privileges program. If you lost your card, or if you are a new employee, you can get a new one with Human Resources. Please visit HR’s Infodesk, located in Tabaret Hall, room 019.
 
Department Representatives

Each year, each Departments elect a part-time professor representative to sit on the Departmental Assemblies. If you are interested in becoming a representative, or if you would like more information, please contact your Department or the office of the Association. Department representatives receive one seniority point per academic year for their service.
 
Arbitrator’s Decision on Supplementary Examinations as per 5.2.2.1 of the Collective Agreement

The Association launched a grievance on behalf of members who requested $150 compensation as per 5.2.2.1 for having created a new exam for students who had missed the regular exam during the semester. The arbitrator agreed with the union’s interpretation of this clause in the Collective Agreement. The arbitrator clarified such requests for compensation as follows:
  1. Members need to ask for written permission to create a new exam for students who missed the regular exam. The Department or Faculty cannot withhold the approval for a new exam unreasonably;
  2. The exam must have a value of at least 25% of the final mark;
  3. The new exam must be substantially different from the original exam administered to the class.
You can find the arbitrator’s decision here.
 
Letter of Understanding on Payments for Supplementary Work Related to Student Accommodation Measures (Article 5.2.2.2c)

The Association and the University have negotiated a Letter of Understanding to clarify 5.2.2.2c for additional work related to student accommodation measures. The University has agreed to compensate $200 per course to all members who made requests in the Fall 2014 semester and in the Winter 2015 semester.

To clarify the procedures for future requests, the University has agreed to provide a standardized form that Members shall fill out. To receive compensation, a member shall show on the form that the cumulative work on accommodation measures related to in-class examinations shall be approximately 60 minutes. This includes the time spent filling out the form (maximum 15 minutes).

For further information, you can find the Letter of Understanding here.
 
Additional Leaves

Bill 21, adopted by the Legislature of Ontario in April 2014, made significant changes to the Employment Standards Act of Ontario (ESA).

Employees covered by the ESA are entitled to the following leaves:

             Personal emergency leave
             Family medical leave
             Organ donor leave
             Family caregiver leave
             Critically ill child care leave
             Crime-related child death or disappearance leave
             Reservist leave

These leaves are usually not paid, and the length of the leaves depends on the nature of the leave. For more information on any of the above provincial leaves, or any of the leaves outlined in the Collective Agreement, please visit the University’s website.

Part-time Professors may request the aforementioned leaves by contacting their department (or faculty if no department).

If the request is denied, contact the Association immediately. The Association will provide assistance.
 

Upcoming Events

APTPUO Orientation Sessions – September 22 & 24, 2015

The Association has organized two Orientation Sessions for both new and returning part-time professors. We hope that you will join us on either of the dates to meet and greet your colleagues, discuss important aspects of our teaching work, as well as answer any questions you may have about the Association and your rights as a member.
 

Tuesday, September 22, 2015 from 11:45am to 1:30pm in the Faculty of Social Sciences Building (FSS), room 5028

Thursday, September 24, 2015 from 5:45pm to 7:00pm in the Faculty of Social Sciences Building (FSS), room 4006


Both sessions will be bilingual and snacks will be provided. If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

Hope to see you there!
 
Bargaining Committee Feedback Sessions – October 1, 7, & 14, 2015

Yes, the 2013-2016 Collective Agreement was only ratified last fall but it is time to start thinking about negotiations again! The APTPUO’s Bargaining Committee would like your feedback on the current Collective Agreement as well as any issues you think should be included for bargaining. We are hosting three feedback sessions throughout the month of October in order to gain comments from members like you.
 

Thursday, October 1, 2015 from 12:15pm to 2:00pm in Tabaret Hall’s (TBT) Senate Room, room 083

Wednesday, October 7, 2015 from 2:15pm to 4:00pm in the Faculty of Social Sciences Building (FSS), room 5028

Wednesday, October 14, 2015 from 5:45pm to 7:00pm, Graduate Students’ Building (GSA / Café Nostalgica), third floor, room 307


All three sessions will be bilingual and snacks will be provided.  If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

We can’t wait to see you!
 
Keep Education Public Week 2015

Keep Education Public Week is a joint initiative between multiple unions on campus, including the Student Federation, the Graduate Students’ Association, the Association of Professors, and CUPE 2626. Details will be announced in the coming weeks and the events have the goal of bringing about discussions on post-secondary education, its governance, contract employment, and the issues of corporatization and privatization.
 

Keep Education Week – October 5th to 9th 2015


We hope that you will join us in these discussions with students, faculty, and staff. Keep your eyes open for event details in the weeks to come!
 
APTPUO’s Annual General Assembly – December 4, 2015

The Association’s Board of Directors has called its Annual General Assembly.


This meeting will be held:
Friday, December 4, 2015 at 6:00pm
Faculty of Social Sciences Building (FSS), room 4007


The General Assembly will be bilingual and dinner will be provided. If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

More information will be provided closer to the date of the Assembly.

Hiring Report & Collective Agreement

 

Publication of the Spring/Summer 2015 Hiring Report


The University has published the Spring/Summer 2015 Hiring Report. It is available here.
 
If you applied unsuccessfully for a course, you can review the report and the successful candidates' category and seniority points. If you believe that the hiring process was not respected, you can contact the Association by replying to this email or by visiting the Contact Us page.
 
You have until the end of June 2015 to file a complaint.
 

2013-2016 Collective Agreement


The 2013-2016 Collective Agreement, signed and translated, is now available. Please visit the Human Resources website to view the Agreement.

If you have any questions, get in touch with the Association and we will be happy to assist.
 

APTPUO Governance Committee - We want your feedback!


At the 2014 APTPUO General Assembly, the members voted to strike a Governance Committee. This committee would be responsible for the review of the APTPUO’s Constitution and By-Laws. Since the GA, the Governance Committee has made many positive changes. Before it is proposed at the 2015 General Assembly, we are asking members to provide feedback and comments.

The changes to the Constitution and By-Laws are available here.

To propose feedback and comments, please contact the office of the Association by replying to this email or by visiting the Contact Us page.

End of Semester Social - April 23 at 5:00pm

The Association invites Part-Time Professors to an informal end of semester social!
The event will take place on Thursday, April 23 at Café Nostalgica from 5:00pm to 7:00pm. We will be providing a fixed burrito dinner and good company.
Café Nostalgica is located on 603 Cumberland Street in Ottawa.
 
Space is limited, so please RSVP your attendance by contacting us before Tuesday, April 21.
 
Looking forward to seeing you there!

Resume Workshop & Additional Compensation

Second APTPUO Workshop on Resume Writing


On Wednesday, April 8 the APTPUO is organizing a second workshop on how to write strong resumes. Members are invited to learn about what the University looks for in a resume when hiring part-time professors.
We encourage you to bring your resume and examples of job postings that you would like to apply for since this workshop has the goal of ensuring that these skills can be put into practice.
 
Facilitator: Pascal Sergent, APTPUO Francophone Grievance Officer
 
Wednesday, April 8 at 5:45pm in the Faculty of Social Sciences building (120 University Private), room 4004
 
Bilingual workshop.

 

Additional Compensation - Accommodations and supplemental examinations


The Association and the Employer are in ongoing discussions and negotiations in relation to compensation for accommodation requests and supplementary examinations. The Association's position is that when an APTPUO professor has to create an additional exam for students who missed the regular exam (including mid-term exams) they have the right to be compensated $150 as per Article 5.2.2.1 in the Collective Agreement. When the Student Access Service Center requests that an APTPUO professor provides exam-related accommodations for any student in a course, the Association's position is that this additional work shall be compensated $200 per course upon request as per Article 5.2.2.2.c in the Collective Agreement.
 
Do not forget to file a request with your unit or department as soon as possible to be compensated for any additional work for accommodations. Be sure to 'cc the Association so  that your request for compensation can be included in future settlements with the employer.  
 

Mandatory Online Trainings


At the end of February, members teaching a course this term received an email notification from the Employer regarding mandatory online trainings. The APTPUO has reached an agreement with the Employer that all members who complete all of the mandatory online trainings shall receive $200.00 in recognition of this additional work. The amount will be deposited directly in your bank account within 45 days after the end of the semester during which you completed the training. The training is completed once the tests associated with each of the modules is completed and passed by the professor.
 
Be sure to complete all six trainings, including the Supervisor Health and Safety Awareness Module. The Supervisor training is mandatory because professors supervise students and staff.
 
For more information, please contact the office of the Association or visit the training website.

Those who have already completed all of the training modules will be compensated.
 

Academica Group & HEQCO Ontario Contract/Non-full-time Faculty Survey


This survey is being funded by the Higher Education Quality Council of Ontario (HEQCO) to provide information about the Ontario contract/non-full-time faculty population. If you have taught in a contract/non-full-time capacity in Ontario in the past year (May 2014 to April 2015), then we’d like to hear from you. Your views and experiences are important to us and we hope you will share them in this online survey.

Click here to fill out the survey.

Mandatory online trainings, additional compensation, APTPUO workshop, and other important announcements

APTPUO Office is Now Open on Friday


The APTPUO Office, located in room 124 of the Jock-Turcot University Center is now open on Friday. Members may drop in, call, or email us from Monday to Friday. APTPUO staff are happy to assist with any issues or questions.
 

Mandatory Online Training


At the end of February, members teaching a course this term received an email notification from the Employer regarding mandatory online trainings. The APTPUO has reached an agreement with the Employer that all members who complete all of the mandatory online training shall receive $200.00 in recognition of this additional work. The amount will be deposited directly in your bank account in mid-June 2015. For more information, please contact the office of the Association.

Those who have already completed all of the training modules in the Fall 2014 session will be compensated.

 

General Application - March 31 2015


Remember that the deadline to submit a general application is Tuesday, March 31 2015 in accordance with Article 5.6.4 of the Collective Agreement.

General applications are considered by the University when no qualified candidates have applied for a specific course or when they need to hire a part-time professor at the last-minute. Following the last round of bargaining, the Association successfully negotiated that members who submit a general application before 31 March of each year as per Article 5.6.4, regardless of whether they teach a course, shall continue to maintain their membership status and seniority points.

How to file a general application:

  • choose the "Apply without posting" option on the main postings page (or visit the website);
  • log in;
  • select a session;
  • select the appropriate Faculty and Academic Unit;
  • indicate the number of courses you wish to teach in a session in the box;
  • update your record of employment under Teaching UO and/or Other Teaching tabs;
  • submit your application and C.V.;
  • repeat for every academic unit for which you would like to teach and for each session.

You can also check the box “To submit a general application prior to March 31st, please check this box” under the “Job Postings” tab when submitting a general application before March 31st 2015. This application is considered as a general application. For more information, please visit our website.
 

Additional Compensation - Accommodations and supplemental examinations


The Association and the Employer are in ongoing discussions in relation to accommodation requests and supplementary examinations. For deferred exams, minor details remain to be addressed, but an agreement of the interpretation of Article 5.2.2.1 should be released shortly. The Association will communicate the agreement as soon as possible.
 
In the meantime, do not forget to file a request with your unit or department to be compensated for any additional work for supplementary exams (including midterms) and accommodations.

 

Online Course Evaluations


The Association has commented on the Senate Committee of Teaching’s study and recommendations to change the course evaluation process by moving it from a paper-based to an electronic format. Students would have two weeks to complete the course evaluation online and would continue to have the allocated 20 minute in-class time to complete it on their electronic devices.

View the letter here.

 

uOttawa President Search Committee


In December, the Association sought out the opinions of members on what part-time professors are looking for in their next University President. We received quite a few responses and have since sent a letter to the University’s search committee. APTPUO members believe that the University of Ottawa needs a President who is an active scholar and who reflects the diversity of our campus and membership.

View the letter here.
 

APTPUO's Union Council


Over the course of this academic year, the APTPUO has put into action a Union Council. This Council is made up of part-time professors that have the additional role of being department representatives. We are happy to report that this Council has provided us with the opportunity to engage with members directly and to ensure that we are up-to-date on issues that affect part-time professors within specific departments.

Part-time professors are not represented at the Faculty level, the Senate level, or at the Board of Governors – the highest decision-making body of the University. Because our members teach about half of all courses at the undergraduate level, the Association advocates for the inclusion of part-time professors in university decision-making bodies.

 

Interunion Meetings


Each month, representatives from the APTPUO meet with representatives of other campus unions (students, full-time faculty, support staff, TA’s, RA’s, and IT staff). Over the past weeks, we have been working on providing a collective response to the changes of the University Policy 67A and Procedure 36 on discrimination and harassment. We have built relationships with other unions to be able to provide the University with strong and united feedback on policies that affect our members.

To view the policy and procedure as they currently exist, please visit: http://www.uottawa.ca/about/reglement-67a-prevention-du-harcelement-discrimination and http://www.uottawa.ca/about/procedure-36-2-complaints-harassmentdiscrimination-initiated-employees.

One of the major changes that are being brought forward by the University is to have this policy and procedure affect everyone on campus, not just students. If you have any feedback, please contact us by March 23 2015.

 

CAUT - Sign a Pledge of Solidarity


The Canadian Association of University Teachers’ ongoing campaign to defend contract and precarious academic employment is seeking petition signatures. To sign the pledge of solidarity and support contract workers in Canada and the United States, or to learn more about the campaign and issues, please visit the CAUT website.
 

CUPE 3903 & CUPE 3902 on Strike


Members of CUPE 3903’s two units representing graduate assistants, teaching assistants, and research assistants remain on strike at York University while members of CUPE 3903’s contract faculty accepted a deal. In other parts of the city, members of CUPE 3902’s graduate student teaching assistants and research assistants at the University of Toronto have been on strike for over a week and the University has shown no interest in returning to the bargaining table. CUPE 3902 Unit 3, representing contract instructors have voted to ratify a three year Collective Agreement.

Contract professors at the University of Toronto and York University experience similar issues to our membership: precarious employment, large class sizes, low wages, and lack of job security. As tenure opportunities diminish, and contract professors become a form of cheap labour, Universities are increasingly relying on keeping our members precarious and our working conditions difficult via an increase in austerity policies.

For news about CUPE 3902, you can visit www.cupe3902.org, or follow them on twitter @CUPE3902 or via #WeAreUofT.

For news about CUPE 3903, you can visit www.cupe3903.org, or follow them on twitter @CUPE3903 or via #ABetterYork.