• Congratulations to Professor Richard Clayman, 2016 Part-Time Professor of the Year!
  • Would you like to improve your skills in the classroom? The TLSS offers lectures, workshops and consultations designed to help you innovate in your teaching methods.

Memorandum of Understanding - Additional Leave under Ontario's Employment Standards Act

The Association and the Employer signed a Memorandum of Understanding (MoU) for different leaves sitpulated in the Employment Standards Act of Ontario, but are absent of the Collective Agreement covering Part-Time Professors (PTP) teaching at the University of Ottawa.

The MoU deals with the rights of PTP to take these leaves, the procedure by which PTP can request them, the protection of PTP during the leaves, and the compensation PTP may receive if the administration of the University cancels a contract.

The leaves are in most cases not paid, but PTP's employment is protected. Upon his/her return, the PTP may resume his/her duties, unless the Employer cancels the contract or contracts, in which case, the PTP shall receive a compensation of 50% or 100% of the value of the contract or contracts (minus the money already paid out before the cancellation or cancellations).

These additional leaves are:

  • Family Medical Leave
  • Organ Donor Leave
  • Family Caregiver Leave
  • Critically Ill Child Care Leave
  • Crime-Related Child Death or Disappearance Leave
  • Personal Emergency Leave
  • Emergency Leave, Declared Emergencies
  • Reservist Leave

MoU: Employment Standards Act Leaves.

Research, publications and conference/travel grants: Important changes

Part-Time Professors have access to grants for research, publications and conferences through the Academic and Professional Developement Fund (APDF).

Although many professors successfully applied for grants in the past, professors applying for grants during the Spring-Summer semesters would not receive any funding because no fund would be available for these activities, when most of them usually take place.

The Employer and the Association agreed to make changes to the APDF to make sure than funds would be available during the summer, to make sure that more members get access to the funds, and to simplify the processing of applications. The members of the APDF Committee, in charge of processing applications, were consulted in the process.

The changes will be incrementally implemented until 1st March 2016. Until this date, applications will be processed as they were in the past. On 1st March 2016,  applications for the Spring-Summer 2016 semester will have to be submitted before this date.

These changes are important. The following table includes the most important changes:

Item Before Now
Deadline Three months before activity

For Fall semesters: August 1st

For Winter semesters: November 1st

For Spring/Summer semesters: March 1st

Application submission Usually four paper copies

Electronically: www.apdf.aptpuo.ca

Single paper copies can still be submitted at the APTPUO's office.

Types of grants

1a) Presentation at a conference

1b) Attendance at a conference

2) Publications

3) Research

1) Presentation at a conference*

2) Publications and Research

*Grants for attendance at a conference will only be granted if funds are available.

Maximum granted per member per year

$2500 per type of grants

$7500 total

$2500 per type of grants

$5000 total

Maximum granted per semester No maximum per semester  

For Fall semesters: 25% of funds

For Winter semesters: 45% of funds

For Spring/Summer semesters: 30% plus funds not spent during previous semesters


Important Information: Hiring Report, Announcements, Upcoming Events, and More!


As the new academic year begins, the Association wishes you the best of luck with your courses and your other scholarly activities. Be sure to continue reading our Newsletters and emails to remain up to date about important deadlines, benefits, upcoming meetings, and events. For more information on the Association of Part-Time Professors, take a regular look at our website.


Keeping Track of Your Seniority Points - September 15, 2015

The Seniority List was published by the University in July 2015. The points on the website are up-to-date as of July 2015, so any courses ending after July are not included. As well, the points collected for the 2014-15 academic year are not recorded.

If you have not already done so, verify the list to ensure that your seniority points match the report. In case of error, please send a notice of disagreement that includes your name, employee number, uOttawa email address, and contact information to [email protected] no later than September 15, 2015. Please also include a record of your courses taught, and cc the Association when you send it
To view the Seniority List, please visit the Human Resources website under “Printable versions.”
Publication of Fall 2015 Hiring Report – September 30, 2015

The University will publish the Fall 2015 Hiring Report on September 30th 2015. It will be available here.
If you applied unsuccessfully for a course, you can review the report and the successful candidate’s category and seniority points. If you believe that the hiring process was not respected, you can contact the Association by replying to this email or by visiting the “Contact Us” page.
You have until the end of October 2015 to file a complaint.
Deadline to apply for the Tuition Fee Credit – September 30 2015

If you wish to apply for the Tuition Fee Credit Plan, you have until September 30, 2015 to do so.
The Tuition Fee Credit Plan reimburses a portion of a student’s tuition fees if registered at uOttawa, and if the student is the child or the spouse of a Part-Time Professor. If the Part-Time Professor is a part-time student at uOttawa, they may apply for the credit.
To apply, go to HR’s Infodesk, located in Tabaret Hall, room 019, and complete the application form. 
For more information, please visit our website.
Medical Plan – Opt In Before September 30 2015

Members holding appointments during the Fall 2015 session, may opt into the medical plan at the time of appointment for a period of twelve months. The deadline to opt into the plan for this session is September 30 2015.
To opt into the medical plan, contact Human Resources at 613-562-5832 or [email protected] before September 30 2015. For more information on the medical plan through Manulife, please visit our website or the Human Resources website.
Pension Plan

APTPUO members, who have worked during the previous calendar year, have access to the University’s Pension Plan.
To enroll in the plan, contact Human Resources directly at 613-562-5832 or [email protected] or visit HR’s Infodesk, located in Tabaret Hall, room 019.
There is no deadline to enroll in the plan. However, the Association strongly encourages members to enroll at the beginning of the session to avoid having to pay all contributions at once later in the semester.
Part-Time Professor of the Year Award 2015 – Deadline to apply is October 16, 2015

In partnership with the University of Ottawa and the Alumni Association, the Association of Part-Time Professors is opening nominations for the Part-Time Professor of the Year Award 2015.
The deadline to submit candidates is Friday, October 16, 2015. All submissions must be handed in at the APTPUO Office (University Center, Room 124).
For more information on the Part-Time Professor of the Year Award, please visit our website.

Important Information

Employee Cards

Your employee card gives you access to the services at the University (library, gym, etc.). It also gives you access to discounts through the Privileges program. If you lost your card, or if you are a new employee, you can get a new one with Human Resources. Please visit HR’s Infodesk, located in Tabaret Hall, room 019.
Department Representatives

Each year, each Departments elect a part-time professor representative to sit on the Departmental Assemblies. If you are interested in becoming a representative, or if you would like more information, please contact your Department or the office of the Association. Department representatives receive one seniority point per academic year for their service.
Arbitrator’s Decision on Supplementary Examinations as per of the Collective Agreement

The Association launched a grievance on behalf of members who requested $150 compensation as per for having created a new exam for students who had missed the regular exam during the semester. The arbitrator agreed with the union’s interpretation of this clause in the Collective Agreement. The arbitrator clarified such requests for compensation as follows:
  1. Members need to ask for written permission to create a new exam for students who missed the regular exam. The Department or Faculty cannot withhold the approval for a new exam unreasonably;
  2. The exam must have a value of at least 25% of the final mark;
  3. The new exam must be substantially different from the original exam administered to the class.
You can find the arbitrator’s decision here.
Letter of Understanding on Payments for Supplementary Work Related to Student Accommodation Measures (Article

The Association and the University have negotiated a Letter of Understanding to clarify for additional work related to student accommodation measures. The University has agreed to compensate $200 per course to all members who made requests in the Fall 2014 semester and in the Winter 2015 semester.

To clarify the procedures for future requests, the University has agreed to provide a standardized form that Members shall fill out. To receive compensation, a member shall show on the form that the cumulative work on accommodation measures related to in-class examinations shall be approximately 60 minutes. This includes the time spent filling out the form (maximum 15 minutes).

For further information, you can find the Letter of Understanding here.
Additional Leaves

Bill 21, adopted by the Legislature of Ontario in April 2014, made significant changes to the Employment Standards Act of Ontario (ESA).

Employees covered by the ESA are entitled to the following leaves:

             Personal emergency leave
             Family medical leave
             Organ donor leave
             Family caregiver leave
             Critically ill child care leave
             Crime-related child death or disappearance leave
             Reservist leave

These leaves are usually not paid, and the length of the leaves depends on the nature of the leave. For more information on any of the above provincial leaves, or any of the leaves outlined in the Collective Agreement, please visit the University’s website.

Part-time Professors may request the aforementioned leaves by contacting their department (or faculty if no department).

If the request is denied, contact the Association immediately. The Association will provide assistance.

Upcoming Events

APTPUO Orientation Sessions – September 22 & 24, 2015

The Association has organized two Orientation Sessions for both new and returning part-time professors. We hope that you will join us on either of the dates to meet and greet your colleagues, discuss important aspects of our teaching work, as well as answer any questions you may have about the Association and your rights as a member.

Tuesday, September 22, 2015 from 11:45am to 1:30pm in the Faculty of Social Sciences Building (FSS), room 5028

Thursday, September 24, 2015 from 5:45pm to 7:00pm in the Faculty of Social Sciences Building (FSS), room 4006

Both sessions will be bilingual and snacks will be provided. If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

Hope to see you there!
Bargaining Committee Feedback Sessions – October 1, 7, & 14, 2015

Yes, the 2013-2016 Collective Agreement was only ratified last fall but it is time to start thinking about negotiations again! The APTPUO’s Bargaining Committee would like your feedback on the current Collective Agreement as well as any issues you think should be included for bargaining. We are hosting three feedback sessions throughout the month of October in order to gain comments from members like you.

Thursday, October 1, 2015 from 12:15pm to 2:00pm in Tabaret Hall’s (TBT) Senate Room, room 083

Wednesday, October 7, 2015 from 2:15pm to 4:00pm in the Faculty of Social Sciences Building (FSS), room 5028

Wednesday, October 14, 2015 from 5:45pm to 7:00pm, Graduate Students’ Building (GSA / Café Nostalgica), third floor, room 307

All three sessions will be bilingual and snacks will be provided.  If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

We can’t wait to see you!
Keep Education Public Week 2015

Keep Education Public Week is a joint initiative between multiple unions on campus, including the Student Federation, the Graduate Students’ Association, the Association of Professors, and CUPE 2626. Details will be announced in the coming weeks and the events have the goal of bringing about discussions on post-secondary education, its governance, contract employment, and the issues of corporatization and privatization.

Keep Education Week – October 5th to 9th 2015

We hope that you will join us in these discussions with students, faculty, and staff. Keep your eyes open for event details in the weeks to come!
APTPUO’s Annual General Assembly – December 4, 2015

The Association’s Board of Directors has called its Annual General Assembly.

This meeting will be held:
Friday, December 4, 2015 at 6:00pm
Faculty of Social Sciences Building (FSS), room 4007

The General Assembly will be bilingual and dinner will be provided. If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

More information will be provided closer to the date of the Assembly.

Hiring Report & Collective Agreement


Publication of the Spring/Summer 2015 Hiring Report

The University has published the Spring/Summer 2015 Hiring Report. It is available here.
If you applied unsuccessfully for a course, you can review the report and the successful candidates' category and seniority points. If you believe that the hiring process was not respected, you can contact the Association by replying to this email or by visiting the Contact Us page.
You have until the end of June 2015 to file a complaint.

2013-2016 Collective Agreement

The 2013-2016 Collective Agreement, signed and translated, is now available. Please visit the Human Resources website to view the Agreement.

If you have any questions, get in touch with the Association and we will be happy to assist.

APTPUO Governance Committee - We want your feedback!

At the 2014 APTPUO General Assembly, the members voted to strike a Governance Committee. This committee would be responsible for the review of the APTPUO’s Constitution and By-Laws. Since the GA, the Governance Committee has made many positive changes. Before it is proposed at the 2015 General Assembly, we are asking members to provide feedback and comments.

The changes to the Constitution and By-Laws are available here.

To propose feedback and comments, please contact the office of the Association by replying to this email or by visiting the Contact Us page.