Important Information: Hiring Report, Announcements, Upcoming Events, and More!


As the new academic year begins, the Association wishes you the best of luck with your courses and your other scholarly activities. Be sure to continue reading our Newsletters and emails to remain up to date about important deadlines, benefits, upcoming meetings, and events. For more information on the Association of Part-Time Professors, take a regular look at our website.


Keeping Track of Your Seniority Points - September 15, 2015

The Seniority List was published by the University in July 2015. The points on the website are up-to-date as of July 2015, so any courses ending after July are not included. As well, the points collected for the 2014-15 academic year are not recorded.

If you have not already done so, verify the list to ensure that your seniority points match the report. In case of error, please send a notice of disagreement that includes your name, employee number, uOttawa email address, and contact information to [email protected] no later than September 15, 2015. Please also include a record of your courses taught, and cc the Association when you send it
To view the Seniority List, please visit the Human Resources website under “Printable versions.”
Publication of Fall 2015 Hiring Report – September 30, 2015

The University will publish the Fall 2015 Hiring Report on September 30th 2015. It will be available here.
If you applied unsuccessfully for a course, you can review the report and the successful candidate’s category and seniority points. If you believe that the hiring process was not respected, you can contact the Association by replying to this email or by visiting the “Contact Us” page.
You have until the end of October 2015 to file a complaint.
Deadline to apply for the Tuition Fee Credit – September 30 2015

If you wish to apply for the Tuition Fee Credit Plan, you have until September 30, 2015 to do so.
The Tuition Fee Credit Plan reimburses a portion of a student’s tuition fees if registered at uOttawa, and if the student is the child or the spouse of a Part-Time Professor. If the Part-Time Professor is a part-time student at uOttawa, they may apply for the credit.
To apply, go to HR’s Infodesk, located in Tabaret Hall, room 019, and complete the application form. 
For more information, please visit our website.
Medical Plan – Opt In Before September 30 2015

Members holding appointments during the Fall 2015 session, may opt into the medical plan at the time of appointment for a period of twelve months. The deadline to opt into the plan for this session is September 30 2015.
To opt into the medical plan, contact Human Resources at 613-562-5832 or [email protected] before September 30 2015. For more information on the medical plan through Manulife, please visit our website or the Human Resources website.
Pension Plan

APTPUO members, who have worked during the previous calendar year, have access to the University’s Pension Plan.
To enroll in the plan, contact Human Resources directly at 613-562-5832 or [email protected] or visit HR’s Infodesk, located in Tabaret Hall, room 019.
There is no deadline to enroll in the plan. However, the Association strongly encourages members to enroll at the beginning of the session to avoid having to pay all contributions at once later in the semester.
Part-Time Professor of the Year Award 2015 – Deadline to apply is October 16, 2015

In partnership with the University of Ottawa and the Alumni Association, the Association of Part-Time Professors is opening nominations for the Part-Time Professor of the Year Award 2015.
The deadline to submit candidates is Friday, October 16, 2015. All submissions must be handed in at the APTPUO Office (University Center, Room 124).
For more information on the Part-Time Professor of the Year Award, please visit our website.

Important Information

Employee Cards

Your employee card gives you access to the services at the University (library, gym, etc.). It also gives you access to discounts through the Privileges program. If you lost your card, or if you are a new employee, you can get a new one with Human Resources. Please visit HR’s Infodesk, located in Tabaret Hall, room 019.
Department Representatives

Each year, each Departments elect a part-time professor representative to sit on the Departmental Assemblies. If you are interested in becoming a representative, or if you would like more information, please contact your Department or the office of the Association. Department representatives receive one seniority point per academic year for their service.
Arbitrator’s Decision on Supplementary Examinations as per of the Collective Agreement

The Association launched a grievance on behalf of members who requested $150 compensation as per for having created a new exam for students who had missed the regular exam during the semester. The arbitrator agreed with the union’s interpretation of this clause in the Collective Agreement. The arbitrator clarified such requests for compensation as follows:
  1. Members need to ask for written permission to create a new exam for students who missed the regular exam. The Department or Faculty cannot withhold the approval for a new exam unreasonably;
  2. The exam must have a value of at least 25% of the final mark;
  3. The new exam must be substantially different from the original exam administered to the class.
You can find the arbitrator’s decision here.
Letter of Understanding on Payments for Supplementary Work Related to Student Accommodation Measures (Article

The Association and the University have negotiated a Letter of Understanding to clarify for additional work related to student accommodation measures. The University has agreed to compensate $200 per course to all members who made requests in the Fall 2014 semester and in the Winter 2015 semester.

To clarify the procedures for future requests, the University has agreed to provide a standardized form that Members shall fill out. To receive compensation, a member shall show on the form that the cumulative work on accommodation measures related to in-class examinations shall be approximately 60 minutes. This includes the time spent filling out the form (maximum 15 minutes).

For further information, you can find the Letter of Understanding here.
Additional Leaves

Bill 21, adopted by the Legislature of Ontario in April 2014, made significant changes to the Employment Standards Act of Ontario (ESA).

Employees covered by the ESA are entitled to the following leaves:

             Personal emergency leave
             Family medical leave
             Organ donor leave
             Family caregiver leave
             Critically ill child care leave
             Crime-related child death or disappearance leave
             Reservist leave

These leaves are usually not paid, and the length of the leaves depends on the nature of the leave. For more information on any of the above provincial leaves, or any of the leaves outlined in the Collective Agreement, please visit the University’s website.

Part-time Professors may request the aforementioned leaves by contacting their department (or faculty if no department).

If the request is denied, contact the Association immediately. The Association will provide assistance.

Upcoming Events

APTPUO Orientation Sessions – September 22 & 24, 2015

The Association has organized two Orientation Sessions for both new and returning part-time professors. We hope that you will join us on either of the dates to meet and greet your colleagues, discuss important aspects of our teaching work, as well as answer any questions you may have about the Association and your rights as a member.

Tuesday, September 22, 2015 from 11:45am to 1:30pm in the Faculty of Social Sciences Building (FSS), room 5028

Thursday, September 24, 2015 from 5:45pm to 7:00pm in the Faculty of Social Sciences Building (FSS), room 4006

Both sessions will be bilingual and snacks will be provided. If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

Hope to see you there!
Bargaining Committee Feedback Sessions – October 1, 7, & 14, 2015

Yes, the 2013-2016 Collective Agreement was only ratified last fall but it is time to start thinking about negotiations again! The APTPUO’s Bargaining Committee would like your feedback on the current Collective Agreement as well as any issues you think should be included for bargaining. We are hosting three feedback sessions throughout the month of October in order to gain comments from members like you.

Thursday, October 1, 2015 from 12:15pm to 2:00pm in Tabaret Hall’s (TBT) Senate Room, room 083

Wednesday, October 7, 2015 from 2:15pm to 4:00pm in the Faculty of Social Sciences Building (FSS), room 5028

Wednesday, October 14, 2015 from 5:45pm to 7:00pm, Graduate Students’ Building (GSA / Café Nostalgica), third floor, room 307

All three sessions will be bilingual and snacks will be provided.  If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

We can’t wait to see you!
Keep Education Public Week 2015

Keep Education Public Week is a joint initiative between multiple unions on campus, including the Student Federation, the Graduate Students’ Association, the Association of Professors, and CUPE 2626. Details will be announced in the coming weeks and the events have the goal of bringing about discussions on post-secondary education, its governance, contract employment, and the issues of corporatization and privatization.

Keep Education Week – October 5th to 9th 2015

We hope that you will join us in these discussions with students, faculty, and staff. Keep your eyes open for event details in the weeks to come!
APTPUO’s Annual General Assembly – December 4, 2015

The Association’s Board of Directors has called its Annual General Assembly.

This meeting will be held:
Friday, December 4, 2015 at 6:00pm
Faculty of Social Sciences Building (FSS), room 4007

The General Assembly will be bilingual and dinner will be provided. If you require any specific accommodation requirements, please let us know. The meeting will be held in a physically accessible room.

More information will be provided closer to the date of the Assembly.